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Gesa Credit Union 

Position Title: Human Resources Partner – Leave Administrator 
Reports To: Human Resources Manager/Team Leader 
Department: Human Resources 
Location: 51 Gage Blvd Richland, WA 99352 
Salary: $25.70-$42.83 Hourly

How to Apply: HR Partner - Leave Administrator

SUMMARY:

The HRP – Leave Administrator position plays a key role in the Credit Union by providing high quality and professional service to all team members managing leaves of absences under FMLA, WAPFML, PLO, and any additional leave options offered by the Credit Union.  This position tends to all team members’ inquiries and needs while ensuring compliance with relevant laws and company policies and procedures. This role involves processing leave requests, tracking leave balances, coordinating with various stakeholders (team members, team leaders/managers, payroll, etc.), and maintaining accurate records. They also play a key role in educating team members and management about leave policies and procedures. The HRP – Leave Administrator role will report to the Human Resources Manager/Team Leader and proactively partners with peer members of the HR team to accomplish goals and proudly serve our team members.  

 

ESSENTIAL JOB FUNCTIONS: 

  1. Process paperwork and administer all leave-of-absence requests including medical, disability, FMLA, Washington Paid Family and Medical Leave, Paid Leave Oregon, Military Leave, ADA, and any additional leave options offered by the Credit Union  

  1. Respond to and handle timely preparation of Workers Compensation (L&I) inquiries and other regulatory reporting 

  1. Manage and track all team member form I-9s and required documentation, including team member name changes and reverification of employment authorization documents 

  1. Serve as subject matter expert for all HRIS entries and processes, as related to leaves of absences, E-Verify, and return to work processes 

  1. Facilitate interactive processes for reasonable accommodations and ensure smooth return-to-work transitions 

  1. Demonstrate knowledge and fluency in labor laws and ensure compliance with federal and state regulations 

  1. Generate reports and analyze leave data to identify trends and areas for education/improvement 

  1. Assist team members with our HRIS including completion of timesheets and employee self-service options 

  1. Respond to and complete verifications of employment in a timely manner 

  1. Manage, track, and prepare employer responses for unemployment claims through the Employment Security Department 

  1. Process paperwork for ergonomic equipment requests and accommodation requests 

  1. Develop strong trusting relationships with team members and management to gain support and achieve results 

  1. Crosstrain in and serve as backup for peer HR team members as needed, supporting continuity of service across all HR roles 

  1. Collaborate with the HR team on development, implementation and communication of existing and new HR procedures and policies 

  1. Understand and perform Bank Secrecy Act (BSA) functions as applicable to job responsibilities 

  1. Attend credit union training sessions, conferences, or seminars as approved by supervisor 

  1. Maintain awareness of policies and regulations related to duties and responsibilities 

  1. Display leadership values such as mutual respect, trust and dignity, and act in the best interest of the credit union. Lead by example by displaying solid ethics and integrity at all times 

  1. Control risk and operate in a safe and sound manner 

  1. Perform other related duties as required and assigned 

 

SKILLS AND ABILITIES: 

  1. Maintain and protect sensitive data utilizing the highest standard of confidentiality and professionalism 

  1. Ability to maintain HIPAA certification 

  1. Excellent communication and effective interpersonal skills, including a positive attitude, to deal tactfully, effectively, and confidentially with individuals in all types of situations and across all levels of the CU 

  1. Ability to manage several projects simultaneously while working under pressure to meet deadlines 

  1. Proven ability to work effectively in a team environment 

  1. Proven ability to objectively coach team members through complex, difficult, and emotional issues 

  1. Ability to work with great accuracy and be detail oriented 

  1. Skill in working independently and following through on assignments with minimal direction 

 

CERTIFICATIONS/LICENSES: 

  1. PHR or SHRM-CP certification is preferred 

JOB REQUIREMENTS: 

  1. High school diploma required.  Two (2) or four (4) year degree preferred in Human Resource Management, Psychology, or Sociology  

  1. Three (3) to five (5) years of experience in benefits administration, leaves of absence, HR operations, compliance, or other related programs 

  1. Strong knowledge of relevant federal, state, and local laws and regulations relating to benefits, HIPAA, FMLA, WAPFML, OPL and Miliary Leave (USERRA and state level) 

  1. MS Office (Word, Excel, PowerPoint, and Outlook) at the intermediate skill level 

  1. Experience with HRIS, specifically Paycom, and performance management software 

  1. Proficient in computer applications, reporting, and file/data systems   

 

PHYSICAL REQUIREMENTS:  

Per the Dictionary of Occupational Titles, this is considered a sedentary position.  

  • Frequent sitting (31-70%).  

  • Occasional walking and standing (11-30%). 

  • Ability to lift up to 10 lbs. frequently, including negligible forces.  

  • Ability to lift up to 20 lbs. on a seldom basis.  

  • Frequent repetitive hand and wrist motions.  

  • Work environment is indoors, in a clean office area.  

 

Gesa Credit Union reserves the right to revise or change the job description as the need arises.  This job description is not all inclusive of total job responsibilities nor does it constitute a written or implied contract of employment. 

 

Company Contact: [email protected]

 

 

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